More time for adventures, less time on admin
You became a leader to help young people build campfires, earn badges, and go on adventures — not to spend your evenings updating spreadsheets and chasing subs. ClubPlaces gives scout groups and guide units the tools to manage sections, collect payments, organise camps, and communicate with parents — fully GDPR compliant, with a 30-day free trial.
We understand scout and guide groups
Youth groups face a unique set of challenges that generic club software doesn't address. You're working with children's data, which means strict safeguarding and GDPR requirements. You have multiple sections with different age ranges. Camp registrations need consent forms, dietary requirements, and medical information. And your budget is tighter than a reef knot.
Safeguarding and data protection
You're storing personal data about children — addresses, medical conditions, emergency contacts. A shared Google Sheet isn't good enough. You need proper security and GDPR compliance.
Camp paperwork overload
Every camp means chasing consent forms, collecting dietary requirements, noting medical conditions, and gathering emergency contact details. For every single young person. Every single time.
Tight budgets, expensive software
Most club management software costs money your group doesn't have. Subs barely cover hall hire and badges. Spending hundreds on software isn't an option.
Beavers, Cubs, Scouts — all in one place
Whether you run a single Brownie unit or a full group with Beavers, Cubs, Scouts, and Explorers, ClubPlaces keeps each section organised separately while giving the Group Scout Leader or District Commissioner a complete overview. Young people move between sections as they grow up, and their records follow them.
- Create sections that match your group structure
- Track membership numbers alongside your own records
- Move young people between sections as they progress
- Leaders see their own section; group leaders see everything
Collect subs without chasing parents at the door
Termly subs, camp fees, badge costs, and fundraiser contributions — there's always something to collect. ClubPlaces lets parents pay online through a simple link. No cash envelopes going missing, no awkward conversations at pick-up, and the treasurer gets an instant record of every payment.
- Set up termly subs, camp fees, and one-off payments
- Parents pay online — no cash or cheques to handle
- Money goes directly to your group's bank account via Stripe
- 1.5% ClubPlaces platform fee + Stripe's standard processing fees apply — see pricing
Camp registrations with consent, dietary, and medical info
Running a camp shouldn't mean printing fifty consent forms, chasing back the ones that weren't returned, and then trying to decipher handwritten medical information at midnight when someone feels unwell. Create a camp event in ClubPlaces, and parents register online with all the information you need — consent, dietary requirements, allergies, and emergency contacts — in one clean, searchable record.
- Create camp and event registrations with custom questions
- Collect consent, dietary needs, medical details, and emergency contacts
- Collect camp fees at the same time as registration
- Export attendee lists with all details for the camp leader
Keep parents informed without the WhatsApp overload
Parents want to know what's happening, but they don't want to wade through a WhatsApp group full of thumbs-up emojis to find out. Send professional emails to specific sections or the whole group. Session reminders, camp information packs, uniform lists, and term dates — all from one place, all with a proper record.
- Email specific sections or the entire group
- Parents can update their own contact details
- Family accounts for parents with children in multiple sections
- Self-service portal for parents to view payments and register for events
Children's data, handled properly
When you're working with young people, data protection isn't optional — it's essential. ClubPlaces stores all data in UK data centres with full encryption. Consent is managed properly, data can be exported or deleted on request, and you'll never have to worry about a volunteer accidentally sharing a spreadsheet with everyone's home addresses.
UK Data Centres
All data stored in UK data centres with TLS encryption in transit and AES-256 encryption at rest. Your young people's data stays in the UK.
GDPR Compliant
Built with GDPR compliance baked in. Proper consent management, data minimisation, and the ability to handle subject access and deletion requests.
Role-Based Access
Leaders only see their section. Group leaders see everything. Parents see their own children. No one gets access to data they shouldn't have.
No Shared Passwords
Every leader gets their own login. No more sharing a single password on a sticky note. When a leader moves on, simply remove their access.
Data Export
Export any data as spreadsheets whenever you need to. Your data is never locked in, and you can fulfil data requests with a few clicks.
Simple, Affordable Pricing
Just £10/month + 1.5% on online payments, with a 30-day free trial — affordable even on a tight group budget. Stripe's standard processing fees also apply. See pricing.
Ready to spend less time on admin and more time on adventures?
Give your leaders the tools they need to run your group smoothly. Start your 30-day free trial today — just £10/month after that, no contract.